Facility Rentals

The rental fee covers the use of the Museum area for a three-hour period. The Renter agrees to vacate the area reserved for the event at the scheduled conclusion thereof. An additional $200 fee will be added for each additional hour beyond the contracted time of the event.

The Museum agrees to provide a temperature-controlled area, setup of Museum equipment, general cleanup following the event, staff for security, admission to the Museum, garbage receptacles and liners, coat room and audio-visual equipment owned by the Museum. Specific equipment must be agreed to in advance of the event.

A non-refundable $100 deposit is due upon signing our Facility Rental Agreement. The remaining Rental fees will be payable no less than two weeks before the Event.  The Museum shall have the option to terminate this Agreement in the event that Renter shall fail to make payment as required herein.

Renter shall not be entitled to a refund of the Balance Payment if cancelation is given less than 48 hours to the Event. Cancelation of food and beverage services with Aramark is subject to their cancelation policies separate from that of the Museum. Renter must notify Aramark directly regarding canceling of any food or beverage services.

If the event is rescheduled at a date convenient to all parties, the deposit moneys will be applied to the new date. If weather prohibits an event from taking place on the Terrace, the event will be moved to an area deemed appropriate by the Museum.

The Museum provides a unique environment for receptions, dinners, small professional conferences, lectures, lunches, corporate recognition events and educational experiences for all ages. Weddings, wedding showers, rehearsal dinners, ceremonies and receptions; political and religious events; and fundraising activities are not permitted.

Events can only be held when the Museum is not open to the general public. Regular Museum hours are 9 a.m. – 5 p.m. (Labor Day – Memorial Day), and extended summer hours are 9 a.m. – 7 p.m. (Memorial Day – Labor Day). Exceptions may be considered but must be approved by the Executive Director. All events must end by 11 p.m.

The exclusive caterer to and within the Museum is Aramark Indigo Catering. Individual caterers, restaurant delivery or personal food service are not permitted within the Museum. Inquiries concerning catering prices, menus and arrangements will be directed through the Museum’s Events Manager.

All fees for catered services are in addition to the rental fee paid to the Museum. Aramark will bill catering charges separately to the Renter.

If alcoholic beverages are to be served, they must be provided and served by Aramark staff. Renter must contact Aramark at least 20 days in advance of the event to make arrangements for alcohol service. The Renter is not permitted to bring alcohol onto the premises. Exceptions to this policy are made for a bona-fide wine tasting conducted by local and regional wineries.

A tasting event must adhere to the established tasting guidelines and obtain the appropriate tasting license from New York State. They must also supply the Museum with a Certificate of Insurance. The certificate must indicate:

• General liability and liquor liability 
• Date 
• Names “Corning Incorporated” & “The Rockwell Museum” as additional insured
• A minimum of $1 million in liability coverage; preferably $3 million. 

The Renter/Winery must provide the Museum with the current certificate of insurance no less than two weeks prior to the event.

Guided tours of the Museum can be added to your rental experience for groups of 20 people for an additional charge of $50.

The Museum must be notified of the exact attendance for the Event five (5) business days in advance.

The Museum and Aramark must approve floor plan arrangements five (5) days prior to the event. No equipment, tables, chairs, etc. may be within five (5) feet of any work of art. Because of the delicate nature of our artwork holdings, all decorations must be approved in advance by the Museum. 

Renter shall secure the prior approval of the Museum for all physical arrangements for the Event, including table set up, displays and decorations. Without limiting the foregoing, Renter shall comply with the following:

• Smoking is prohibited in all areas of the Museum building and grounds.
• Food and drink may not be taken out of the area Renter is renting.
• Artwork or cases containing pieces of art cannot be touched or leaned against. Nothing should be propped against or placed on top of cases including cups, plates or glasses.
• Natural light is restricted in most areas of the building. Any shutters or blinds should remain closed.
• Party decorations are limited to centerpieces for the tables. Dried plants or materials, tropical plants, potted plants, candles or any open flames are not allowed. Sterno may not be used in any area.
• No art may be moved or obstructed or be endangered in any way based on the judgment of the Museum’s Executive Director.
• All decorations must be approved in advance by the Museum. No décor may be attached to any part of the building in any way either inside or outside.

Renter shall be permitted appropriate time, as available due to museum hours, to set up their event rooms. These arrangements shall be made in advance with the Museum and must be made with the Museum’s operation hours in mind. These hours will not be considered as hours being billed for the Event itself.

The Museum has a sound system available to provide background music for the Event. DJ’s, karaoke machines and bands are not allowed inside the Museum.

No flash photography is permitted in the Museum at any time. Temporary exhibition and objects on loan to the Museum cannot be photographed or videotaped without special permission. Photographs or videos taken in the Museum may not be reproduced or used commercially without written permission from the Registrar or Curator.

Renter shall conduct the Event in an orderly manner, in full compliance with applicable laws, regulations and guidelines outlined in this Agreement. The Museum reserves the right to regulate any conduct it determines, in its sole discretion, to be disorderly. This includes up to and including closing the Event, closing specific areas of the Museum and/or closing the Museum in its entirety. Renter assumes full responsibility for the conduct of all persons attending the Event and for any damage caused either directly or indirectly by Renter, Renter’s guests or invitees in connection with the Event. The Museum reserves the right to eject any person or person who fails to conduct themselves in the best interest of the Museum.

Renter shall indemnify and hold harmless the Museum, its contributors, its officers, directors, employees and agents from and against all claims, damages, losses, judgments and expenses arising out of the Renter’s use of the facility under this Agreement which are caused by the negligence, willful act or omission of the Renter. The Renter must also supply the Museum with a Certificate of Insurance. The certificate must indicate:

• General liability
• Date
• Names “Corning Incorporated” & “The Rockwell Museum” as additional insured
• The coverage is to be minimally 1 million in liability coverage; preferably $3 million
• The Renter must provide the Museum with the current certificate of insurance no less than two weeks prior to the event.

The Museum shall not be liable for loss or damage to any personal property brought to or stored at the Museum in connection with the Event.

In the event of an emergency, should it become necessary to cancel or postpone the Event due to fire, the elements, government intervention or regulations, strikes, acts of God or for any reason beyond the control of the Renter and the Museum, this Agreement shall terminate and both parties waive any claim for damages and compensations.

The Museum requires the Renter to have security at the Event. This cost is included in the rental fee. The Museum will provide security personnel.